Presented by the Designers Lighting Forum of New York

March 15–16, 2022
Trade Show and Conference
New York Hilton Midtown, New York City

Exhibitor Resources

In compliance with New York City COVID-19 ordinance, all LEDucation exhibitors, speakers, sponsors, and attendees, age 12 and up, are required to show proof of vaccination and prove they received at least one dose of a COVID-19 vaccine authorized for use or emergency use by the FDA or WHO. Note that the New York City ordinance does not accept proof of a negative COVID-19 test result. Regardless of vaccination status, face coverings must be worn in all areas of the LEDucation Trade Show and Conference, and throughout the New York Hilton Midtown. Learn More

2022 Trade Show and Conference Dates

Tuesday, March 15, 2022
Wednesday, March 16, 2022

New York Hilton Midtown
1335 Avenue of the Americas
(6th Ave. between West 53rd and West 54th Streets)
New York, New York, 10019
Phone: +1-212-586-7000 | Fax: +1-212-315-1374
DIRECTIONS

QUESTIONS?
Email LEDucation Show Management info@leducation.org

Beware of unauthorized hotel/travel solicitations and offers of visitor/attendee lists!

Get A Jump Start

Until booth numbers are announced, you can get yourself prepared ahead of time and download the Exhibitor Kit. Inside is all the information and forms you will need for the show.

Has Your Contact Information Change?

Has your primary exhibition contact(s) or New York City rep group changed?  Email info@leducation.org with your new contact information to ensure you receive important registration information and other announcements.

Become A Brand Leader

Become a sponsor of LEDucation 2022!  This is an excellent opportunity to raise your brand’s awareness in one of the industry’s most successful educational and exhibition events on LED and SSL technology.

Need to Book a Private Space?

Need to book a meeting room or specific space at the New York Hilton Midtown for a private event during LEDucation? Please provide information related to your meeting/event space request and email info@leducation.org

LEDucation Hotel Group Rate Available

New York Hilton Midtown group rate of $337 per night is available to LEDucation attendees and exhibitors.
SPECIAL RATE OFFER available March 13–17, 2022.
Daily mandatory charge (facility fee) of $30 will not be applied.

Get A Jump Start

2022 Schedule

Exhibitor Move-In
Monday, March 14, 2022
2:00pm – 9:00pm

VIP Tours
Tuesday, March 15, 2022
9:00am –10:00am

Show Hours
Tuesday, March 15, 2022
10:00am – 7:00pm

Show Hours
Wednesday, March 16, 2022
9:00am – 3:00pm

Exhibitor Move-Out
Wednesday, March 16, 2022
3:00pm – 12:00 midnight

Lead Retrieval

Ordering will be available once booth numbers have been assigned.

Order and payment must be received by March 1, 2022. $100 additional charge will apply if ordered onsite. No refunds after March 1, 2022

Tradeshow Order Management

Ordering Hotel Services for your booth is now automated. Once booth numbers are assigned, the hotel will pre-load your information and you will receive a login via email.
To order any of the following services, please go to newyorkhilton.boomerecommerce.com
• Internet / Phones
• Cleaning Services
• Audio-Visual Equipment
• Electric Hook Ups

SHIPPING INFORMATION

AEX / ADVANCE WAREHOUSE:
Materials should be shipped to ARRIVE at our warehouse no later than: Monday, March 7, 2022. Any shipments received more than 30-days prior to the move-in or after the deadline will incur additional charges. Please refer to the Material Handling Order Form for more details.

SHIP TO AEX / ADVANCE WAREHOUSE:
LEDucation
Exhibiting Company Name / Booth Number
c/o LibertyCFS / AEX Convention Services
21 Picone Blvd., Farmingdale, NY. 11735
Phone: (609) 272-1600 / Fax: (609) 272-1680
Email: Orders@AEXServices.com

SHIP DIRECT TO New York Hilton Midtown:
New York Hilton Midtown — LEDucation
Exhibiting Company Name / Booth Number
c/o AEX Convention Services
1335 Avenue of the Americas, New York, NY 10019
Shipments will be received at the exhibit facility ONLY on: Monday, March 14, 2022 between 2:00pm - 9:00pm. Any shipments received outside these listed times will incur additional charges

MONEY SAVING TIPS
• Ship via common carrier to avoid possible special handling charges.
• CONSOLIDATE your shipments. Each separate shipment will incur a 200 lb minimum charge.
• Ship early to avoid rush/overnight charges whenever possible.
• Furnish accurate weight tickets with your shipment(s).
• Label your freight with the number of total pieces - example 1 of 3, 2 of 3, 3 of 3.
• Properly Address/Label all shipments to avoid time consuming re-routes, mis-deliveries and delays. Remove old shipping labels before shipping out again.
• When shipping to Show Site, confirm in advance that your carrier can guarantee delivery of your freight to the facility during designated move-in times. When possible, schedule your shipments to arrive during ST rather than OT.

Shipping Labels

Exhibition Booths

Each booth will be provided with one  6’ x 30” white skirted table, 2 chairs, wastebasket, and a booth ID sign.

HEIGHT OF EXHIBIT AND BACKDROP CANNOT EXCEED 8' Height and 6' Width. There is approximately 2' of space behind your table and a 1’ space between the next exhibitor tables. However, the space between the next exhibitor will need to be open so you can’t have any part of your exhibit extending into that space. TABLES are 6' long x 24" wide x 30" tall.

*Please adhere to the 6' banner. There are two poles and sidewalls that equate to roughly .5" on each side.
• LEDucation offers TABLETOP ONLY exhibits.
• Table locations will be determined and assigned by the LEDucation committee.
• If your booth is located along the wall, please note you are NOT allowed to place or attach any signage or materials on the wall.
• NOTE: Drayage is not included, this is an exhibitor responsibility. Drayage contact information and details will be supplied with the Exhibitor Information Packet (available in coming months). Due to start time, all exhibitor set-ups must be completed by Tuesday, 9:00 am March 15, 2022. There will be NO set-up the day of the event. Set-up details will be included in the Exhibitor Kit packet (available in coming months)

Single Table Dimensions

Double Table Dimensions

Exhibition Space

The Rhinelander area on the 2nd floor will be added to the exhibition space in 2022 to accommodate additional space for exhibitors and attendees.

New Exhibitors

Booths are sold out for 2022 and registration has been closed.

Q: My company has already purchased a live booth for LEDucation 2020 and we plan to exhibit in March 2022. Is there anything that I need to do?
There is no action needed if you are rolling your exhibition funds.

Q: I was confirmed and assigned to exhibit at the 2020 Show. Will I have the same booth location in 2022 as assigned in 2020?
Your booth location may change in 2022

Q: Can I pick the hall that I would like to be in?
No. Each year the reps rotate locations and you will be advised by your rep your exhibit location

Q: Can I add an additional booth?
 No. The floor plan is sold out. You may add yourself to the waitlist

Q: What is the Booth cancellation date for LEDucation 2022?
The booth cancellation deadline date for the 2022 Show was July 1, 2021. Credits applied from the 2020 and 2021 Show(s) are non-refundable. Any and all refunds issued (if any) for companies wishing to cancel their space for the 2022 Show shall be less any credit applied from the 2020 or 2021 Shows.

Q: When can I make my hotel accommodations for LEDucation 2022?
New York Hilton Midtown group rate of $337 per night is now available to LEDucation attendees and exhibitors. SPECIAL RATE OFFER available March 13–17, 2022. Book Your Reservations Here

Q: When will registration open for 2022?
Registration for LEDucation 2022 will be announced in coming months.

Q: Are electric outlets provided as part of the booth?
Yes. Electrical drops will be provided and shared between exhibitors. We recommend exhibitors bring their own surge protectors and extension cords.

Q: Can I ship direct to the hotel?
Yes, you can ship direct to hotel but they do NOT take palleted items. Download the Exhibitor Kit for shipping details

Q: Where can I bring in my materials that I am carrying that are too large to bring into the lobby area?
You must use AEX services to ship in advance. Download the Exhibitor Kit for instructions

Q: Is Wi-Fi available?
Wi-Fi is available for your booth. You will be able to order through the Hilton once booth numbers have been assigned.
Order at newyorkhilton.boomerecommerce.com

LEDucation