Presented by the Designers Lighting Forum of New York

August 18–19, 2020

LEDucation 2020 VIRTUAL CONFERENCE AND EXHIBIT HALL.

Exhibitor Resources

LEDucation 2020 VIRTUAL EXHIBIT HALL August 18–19, 2020

TO ALL 2020 VIRTUAL REGISTERED EXHIBITORS:
You should have received an email to help get you started building your virtual booth.

Your 2020 registration fees will still rollover to 2021 if you chose that option. For exhibitors who opted to rollover, participation in the 2020 Virtual Exhibition is free of charge.

LEDucation Virtual attendees will be browsing through your virtual booth, so make it as interactive as you can. Add categories so they can search you. Add promotional information, videos of your products, company services, and whatever else you can add to showcase your products and connect with potential clients during and after the event. Email info@leducation.org if you have any questions.

SCAM ALERT! Beware of Unauthorized Attendee List Solicitations
You may be receiving unsolicited emails from Events & Tradeshow Specialists that ARE NOT associated with LEDucation claiming to give you access to a complete registered LEDucation attendee list at discount price. THIS IS A SCAM. Please DO NOT enter into financial agreement with any of these vendors as they have NO ASSOCIATION with the event or approval to represent themselves as such. They are not endorsed by or affiliated with LEDucation. Beware that entering into financial agreements with non-endorsed companies may have costly consequences. LEDucation will only provide an OPT-IN attendee list to LEDucation media sponsors with attendees “OPT-IN permission” to share their information. Attendee information is NOT SHARED for attendees who DO NOT OPT-IN to share their information. LEDucation does not sell attendee contact information to anyone.

FAQs for Exhibitors for LEDucation Virtual 2020

Where do I go to build out my virtual booth?
If you have not yet logged in to your booth, click here to read through and click on Option 1 to find your company name, set an access code and get into the back end of your booth. If you have already logged in to your booth before, choose Option 2 to find your company and enter your access code.

What should I put in my virtual booth?

  • This is your opportunity to show off your company - add products, videos, your website, contact info, social media links, check off categories your company fits, etc.
  • If you would like to show off a particular video, check off the “Is Featured” button to the right of that video. That will make the video visible on your main booth page, to the right of your logo. All other videos can be found under the Videos tab on your booth.
  • There is a preview button so you can preview your booth as you edit it.
  • Note: the "send email message" and “passport check-in” buttons on your preview page will function when the site goes live.

How late can I make changes to my booth?
We ask that you have your booth ready to go by August 6th. However, you can go in and make changes whenever you would like.

What’s the Passport Program on my booth?
It’s the virtual version of exhibitor bingo. Attendees will need to click on a certain number of booths to be entered to win prizes.

When and how long will the LEDucation Virtual site be live?

  • The virtual website will be available to attendees and exhibitors beginning August 14th, so attendees have plenty of time to look through the Exhibit Hall.
  • Sessions will be held during the show dates of August 18-19.
  • The site will be available for registrants to access for at least 2 weeks after the show dates.
  • Note: The exhibit hall/your booth will only be accessible by those registered for LEDucation. Registrants will be sent a personalized link to get into the site.

Do I need someone to staff my booth during the show dates?
You will not need a booth representative to staff your booth during the show. There is no live exhibitor chat function for this event. Attendees are going to be able to peruse booths, click on your products, videos, etc. and then click the “Send Email Message” button to email your contact person or call using the phone number you provide.

Will I know who visited my virtual booth?
Yes, after the show (within 24-48 hours) you will receive a list of the people who clicked on your booth. We do not sell or give out a full show attendee list.

If I’m not already registered as an attendee for 2020, how do I register?

  • Click here to register yourself to attend sessions or just to explore the exhibit hall. Exhibitor passes are free for everyone.
  • If you know someone who is not an exhibitor and would like to attend the Conference, there is no charge for the exhibit hall and $25 for an Unlimited Session Pass.

Can I reserve a booth for the 2021 LEDucation?
Due to anticipated social distance guidelines, booth registration for 2021 is closed and we are not taking new booth registrations. If you’d like to add yourself to the waitlist, you can do so here.

Email info@leducation.org if you have any questions.

LEDucation 2020 Virtual Assets

If you need a different size or format, please email admin@leducation.org with your request.

LEDucation 2021 Information

Due to anticipated social distance guidelines, table registration has been closed for 2021

2021 SHOW HOURS

Tuesday, March 16
9:00a.m. VIP Entrance (sponsors will be notified)
10:00am – 7:00pm

Wednesday, March 17
9:00am – 3:00pm

2021 SHOW RULES and REGULATIONS

Book Your Hotel Room for 2021
at the New York Hilton Midtown

A group rate for LEDucation 2021 is available to all exhibitors at the NY Hilton Midtown. To receive this rate, reservations must be made by February 19, 2021

Any reservation made after the cut-off date are on a space availability basis and subject to prevailing rates. All reservations must be guaranteed and accompanied by a first night’s room deposit, guaranteed with a major credit card. New York Hilton Midtown cancellation policy requires rooms to be cancelled 48 hours prior to the day of arrival in order to avoid a cancellation penalty. Failure to give proper notification will result in the first night’s room rate being charged to the guest. A valid cancellation number is necessary to avoid a no-show charge.

Homepage_Hilton

New York Hilton Midtown
1335 Avenue of the Americas
(6th Ave. between West 53rd and West 54th Streets)
New York, New York, 10019
Phone: +1-212-586-7000 | Fax: +1-212-315-1374

SCAM ALERT! Beware of Unauthorized Hotel Solicitations

You may be receiving unsolicited phone calls from Housing Vendors that ARE NOT associated with LEDucation claiming to have room blocks on hold for you. THIS IS A SCAM. Please do NOT book with these vendors as they have NO ASSOCIATION with the event or approval to represent themselves as such. Please note that The New York Hilton Midtown is the only official hotel provider associated with our event. While other hotel resellers may contact you offering accommodations for your trip, they are not endorsed by or affiliated with LEDucation 2020. Beware that entering into financial agreements with non-endorsed companies may have costly consequences.

2021 DISPLAY INSTALLATION and DISMANTLING

Set-up: Monday, March 15
12:00pm – 11:59pm
ALL DISPLAYS MUST BE FULLY SET UP AND READY BY 7:00 A.M. ON TUESDAY MARCH 16. If exhibitor’s booth is not set by 7:00am on Tuesday, LEDUCATION reserves the right to set the booth at the exhibitor’s expense.

Dismantling period begins at 3:00pm on March 17 and must be completed by 11:59pm that evening. All exhibitor displays or materials left in the hall after 11:59pm on March 17 will be packed and shipped at the discretion of show management and all applicable service charges will be applied to the exhibitor of record.
IN NO CASE WILL DISMANTLING BE ALLOWED BEFORE 3:00pm ON WEDNESDAY, MARCH 17. Penalties for future exhibits will be imposed for any firm beginning to breakdown before 3:00pm

LEDucation