Presented by the Designers Lighting Forum of New York

March 12-13, 2019

New York Hilton Midtown, 1335 Avenue of the Americas, New York, NY 10019

Exhibitor Resources

LEDucation 2019 Exhibitor Kit

Exhibitor Services provided by AEX Convention Services ▸
If you have any questions or would like assistance, please call
AEX office at (609) 272-1600

NOTE: Deadline Date To Receive Discounted Rates is Monday, February 25, 2019

LEDucation 2019 Exhibitor Schedule

Exhibitor Move-In
Monday, March 11, 2019

2:00pm – 9:00pm

Show Hours
Tuesday, March 12, 2019

10:00am – 7:00pm
Wednesday, March 13, 2019
9:00am – 5:00pm **NOTE NEW SHOW TIME

Exhibitor Move-Out
Wednesday, March 13, 2019

5:00pm – 12:00am (midnight)

LEDucation 2019 Lead Retrieval

Early Bird Price
Order and payment for Lead Retrieval must be received by February 26, 2019 to be eligible for early bird price

To Order Online
Go to: conexsysleads.com
Event Code: LED19

Be sure to complete both pages

Order By Mail
Download PDF, complete both pages and Mail to:
CONEXSYS INTERNATIONAL
100 Cummings Center, Suite 320-H
Beverly, MA 01915

Order By Fax
Download PDF, complete both pages and Fax to: (877) 247-0864

Order by Email
Download PDF, complete both pages and Email: james@conexsys.com

For additional Information call (978) 338-4194

2019 Outside Vendor/Contractor Exhibit and Production Guidelines

If you have any questions, email info@leducation.org

CERTIFICATE OF INSURANCE

Proof of insurance certificate/proof can be uploaded when you register your company attendees
Dates of insured coverage need to be: March 11-13, 2019
Insurance must be no less than $1,000,000
It is required that the following companies be listed as additional insured on the certificate:
• New York Hilton Midtown (location of the event)
• Designers Lighting Forum of New York / LEDucation, PO Box 7252 NY, NY 10116
• AEX Exhibitor Services
• Conexsys

Book Your Hotel and Save

A LEDucation 2019 group rate of $319 at the NY Hilton Midtown is available to LEDucation attendees and exhibitors.
*SPECIAL RATE OFFER is for dates March 10–15, 2019

EXHIBITOR NOTIFICATION - FALSE HOUSING REPRESENTATIVE CALLS ARE BEING MADE!
Attention all LEDucation exhibitors. You may be receiving unsolicited phone calls from Housing Vendors that ARE NOT associated with LEDucation claiming to have room blocks on hold for you. THIS IS A SCAM. Please do NOT book with these vendors as they have NO ASSOCIATION with the event or approval to represent themselves as such.

Hotel Services for Booths

Go to newyorkhilton.boomerecommerce.com to order any of the following services:
• Internet/Phones
• Cleaning Services
• Audio-Visual Equipment
• Electrical Hook Ups
• Catering Services

Exhibition Booths

Each booth will be provided with one 6' WHITE draped table, 2 chairs, wastebasket, and a booth ID sign.

HEIGHT OF EXHIBIT AND BACKDROP CANNOT EXCEED 8' Height and 6' Width. There is approximately 2' of space behind your table and a 1’ space between the next exhibitor tables. However, the space between the next exhibitor will need to be open so you can’t have any part of your exhibit extending into that space. TABLES are 6' long x 24" wide x 30" tall.

*Please adhere to the 6' banner. There are two poles and sidewalls that equate to roughly .5" on each side.

  • LEDucation offers TABLETOP ONLY exhibits.
  • Table locations will be determined and assigned by the LEDucation committee.
  • If your booth is located along the wall, please note you are NOT allowed to place or attach any signage or materials on the wall.
  • NOTE: Drayage is not included, this is an exhibitor responsibility. Drayage contact information and details will be supplied with the Exhibitor Information Packet. Due to start time, all exhibitor set-ups must be completed by Tuesday, 9:00 am March 12. There will be NO set-up the day of the event. Set-up details are included in the Exhibitor Kit packet.

Single Table Dimensions

Double Table Dimensions

EXHIBITOR PAGE

Please be sure your company information is updated and correct on the EXHIBITOR PAGE >
If you need anything updated or find your company missing, please send your information to admin@leducation.org and we will publish it for you.

NEW THIS YEAR! Get your Press Releases Ready!

Beginning January 14, 2019, we will be accepting your company press releases to post on the LEDucation website with full access to the public and press. Limit 2 per company. Email a PDF to admin@leducation.org for review and posting. You MUST be fully paid to qualify.

Following are LEDucation 2019 JPG web/email banners available for download.
If you need a different format, email your request to admin@leducation.org

FAQs

Q: Are electric outlets provided as part of the booth?
Yes. Electrical drops will be provided to each exhibitor

Q: Can I ship direct to the hotel?
Yes, you can ship direct to hotel but they do NOT take palleted items. Refer to the OUTSIDE VENDOR/CONTRACTOR GUIDELINES ▸

Q: Where can I bring in my materials that I am carrying that are too large to bring into the lobby area?
FREIGHT ENTRANCE is located at the 53rd street entrance of the hotel. (811 Seventh Avenue at 53rd Street). For those that will be driving, use the parking garage.

Q: Is Wi-Fi available?
Wi-Fi is available for your booth. To order visit the Hilton at newyorkhilton.boomerecommerce.com ▸

SAVE THE DATES for LEDucation 2020!

March 17 – 18, 2020

LEDucation